Press Portal and Mediabank 2026: Beeldbank.nl Shares Images With Journalists Without Email Attachments

The Problem With Sending Press Images by Email

Communication teams know the routine: a journalist asks for images and email seems the obvious way to send them. But email has limits that show up at exactly the wrong moment. Large original files do not fit in a message, so you compress them or split them over several mails. A second request from the same publication scatters the files over more threads. When the journalist needs another crop or a lower resolution, you attach the same files again. Time and stress on both sides accumulate quickly.

Beeldbank.nl offers a better approach: give the journalist a link to the images instead of the images themselves. This article describes how it works for press teams and lists what to check when you compare it with other ways of sharing press material.

How Secure Share Links Work in Beeldbank.nl

Beeldbank.nl offers sharing via secure links, press portals or direct downloads in any desired format and resolution. The sender selects the images, creates the link and sends it. The journalist opens the link and downloads what is needed. You can send large original files this way, without worrying about the limitations of email. For press work that matters, because print publications want the original and not a compressed copy. You can also share files in low resolution or with a specific crop. That is useful when you want to give a quick preview, or when you have a cropped version that suits a particular story.

No Account Needed: Recipients Download Instantly

Beeldbank.nl lets recipients of a share link view and download the files directly without needing a Beeldbank account. No user account or login details required. For journalists this removes a step, and for you it removes the need to manage accounts for people who may only ever ask once. When you test any tool, send a real link to an outside address that has never used the system and see how many clicks it takes to get the first file. Read more about Mediabank for a Tourism Organisation to see how partner organisations handle external sharing.

Press Collections: One Link, Full Coverage

Instead of sending separate images, group them. In Beeldbank.nl a collection is a group of images, for example by theme, project or campaign. Examples include a persmap (press folder) and a spring campaign (campagne voorjaar). When a journalist asks for images of a specific campaign, you share that collection. The link created when you share a collection lets the recipient view the collection and download it as a whole. Give collections descriptive names, so that the journalist knows what is inside before opening it: a name that says which launch or event it is about is better than a general press kit label. Understand how airport organisations share media for insights into complex sharing routines.

Validity, Format and Watermark Controlled by You

In Beeldbank.nl, you decide how long the link stays valid, in which format the files are shared and whether a watermark is added. For press work, these three settings let you adapt one set of images to different receivers. You might decide that a link for an upcoming announcement should stay valid only until a certain date, or that a preview for an unconfirmed outlet should carry a watermark. Ask in a demo which validity options exist, whether a link can be closed before it expires, and what the recipient sees afterwards. Do not promise colleagues a feature you have not seen working yourself.

What This Platform Is and Is Not

Beeldbank.nl is a place to store images and share them through links, press portals or downloads. It is not a mailing list, press release distribution service or media monitoring tool, so do not expect those from it. You keep writing the email to the journalist, choose who gets the link and decide the timing. The tool takes care of the image delivery. That is a sensible scope for a communication team. When you assess alternatives, separate the two jobs: delivering images, and distributing news. Some tools do both, some do one, and the combination you need depends on how your team works.

Comparison: Secure Links vs Email and Other Methods

The table shows what Beeldbank.nl offers for press image sharing. It makes no claims about other products. For additional comparison details, review Sharing Collections and Mediabank vs Beeldbank vs DAM.

Capability	Beeldbank.nl
Large original files	Possible, without the limitations of e-mail
Several images in one go	A collection can be shared with one link and downloaded as a whole
Recipient needs an account	No account or login details needed
Format and resolution	Chosen by you, including low resolution or a specific crop
Watermark	You decide whether to add one
Validity of the link	You decide how long

Practical Workflow for a Launch-Day Press Kit

Picture a launch for which you have product photos, pictures of people and some lifestyle images. You place them in one collection with a clear name. You create a link and choose the validity, the format and whether a watermark is needed. You send the link to the journalists you selected, with a short note in your own words. They open it without an account, view the collection and download what they need.

If a journalist wants a different crop or a lower resolution, you can create another share with that setting and send it along. Most journalists will take the first version, but you are ready when someone asks for a variation. After the story has run, review the collection and remove images that are out of date, so that nobody reuses an old picture of a person who has since left or a product that is no longer sold. This active curation prevents embarrassing repetitions and keeps your press materials current.

Next Steps for Your Organisation

Collect three recent press requests you have received. Run them through the tool you are testing. Note how many steps each takes for you and for the journalist. Keep credits and captions with the images, and write down your own rules for who may create links and how long links should stay valid. Those small decisions matter more than the feature list. When you are ready to compare options more broadly, understand the difference between a brand portal and a mediabank by reviewing the fundamentals.