Beeldbank.nl Collections: Share Press Kits as One Link or Zip (2026)

The problem: gathering press kits by hand

A communication adviser prepares a press kit or campaign folder by gathering files from several places, renaming them, choosing formats and zipping them by hand. This manual process repeats for every new campaign, every new contact, and every media outlet. Each time, there is a risk of forgetting an image, sending the wrong version, or having no control over where the file ends up after sending.

Beeldbank.nl solves this with collections: a group of images that can be shared as one link or downloaded as a zip. Build the selection once, use it as many times as needed. The collection becomes a repeatable asset, not a one-off attachment.

What a collection is: images grouped by campaign or theme

In Beeldbank.nl a collection is a group of images, for example by theme, project or campaign, such as 'persmap' (press kit) or 'campagne voorjaar' (spring campaign). The point is that the selection is made once and can then be handled as one unit.

Beeldbank.nl also lets organisations work with albums, collections, tags and categories to structure image material their own way. A collection is therefore one of several ways to group images. A sensible starting rule is to use tags and categories for permanent structure and a collection for a set that is going to be handed to somebody.

The same collection can be reused. If journalists, an agency and a client team all need the same campaign set, you build the selection one time and share it as often as needed, instead of rebuilding the pile each time.

Sharing a collection as one link

When you share a collection in Beeldbank.nl, a link is created through which the recipient can view and download the whole collection. That is the core of the hand-over: one link instead of a mail with a dozen attachments or a folder that nobody remembers how to open.

You have two routes. When sharing in Beeldbank.nl you can select files in the image bank directly, or you can first put them in a collection and share the collection. For two or three images the direct route is quicker. For anything you will send more than once, such as a press kit that goes to every new contact, building a collection first is the cleaner habit.

What you control: validity, format, watermark, password

When sharing a collection, you set the validity of the link (how long it remains active), the download format, an optional watermark, a notification when the link is opened, and whether the recipient must enter a password. Each of these answers a practical question:

• Validity: How long should the press kit be reachable? A launch embargo or a campaign window gives you a natural end date.
• Download format: Which format does the recipient need? Choose it once for the whole set, so nobody receives a mix.
• Watermark (optional): Should the images be marked before they are downloaded? This works for draft versions.
• Notification when opened: Do you want to know the link has been used?
• Password: Must the recipient enter one to get in?

Decide these settings before you press send, not afterwards. Think about the purpose of the share: a launch embargo or a campaign window gives you a validity end date, the recipient's workflow determines the format, and the use case determines whether you need watermark and password.

Downloading a collection as a zip file

Collections can also be downloaded as a zip file, in the chosen format and optionally with a watermark. For a press kit this is the convenient version: one file that a journalist or designer can save, unpack and use, without clicking through individual images.

Whether you hand over a link or a zip depends on the recipient. A link keeps the set in one place and lets you use the validity and password settings. A zip file is something the recipient can keep and forward. Think about which of those you want before choosing, because a downloaded file is outside your control once it has left.

For detailed guidance on what happens after you share, see Mediabank for a Tourism Organisation, which covers sharing with partners and press in detail. And Mediabank With Quitclaims and Portrait Rights explains how to keep consent next to the photo.

Consent: check before you share a set

A set of images is only as safe as its least certain photo. If a collection contains portraits, check that the people pictured have agreed to the use you have in mind. Consent Check Before You Share covers that moment in detail, with warnings and hidden images to protect your links.

One more point concerns naming. A collection called 'persmap' is clear to the person who made it and may mean nothing to a colleague six months later. Agree on a simple pattern, for example the campaign name plus the year, so that anybody on the team can find the right set and knows what it was meant for. When a request comes in a year later, you can see at once what was handed over and why.

Comparing collection sharing: what Beeldbank.nl provides

Task	Manual process (zip by hand)	Beeldbank.nl collections
Group images by campaign or theme	Create a folder, copy files, organize, rename	Build a collection once, reuse for every share
Create a shareable link	Email or file sharing service	One link per collection, controlled validity
Download as a single file	Zip manually, manage file size	Download as zip in chosen format, optional watermark
Control who sees what and when	Ask the recipient, trust they delete after	Set validity, password, track opens via notification
Provide multiple format options	Create multiple zips for different recipients	Set format once when sharing, applies to whole set
Track whether it was received	No tracking	Optional notification when link is opened
Add branding to images	Add watermark manually to each file	Optional watermark applied at share time

A routine for sharing press kits with Beeldbank.nl

The settings are easy to learn, and the discipline is in the routine. Here is a short sequence that works for a press kit or campaign folder:

• Put the final images in a collection with a clear name that reflects the campaign.
• Check that everyone pictured has agreed to this use.
• Decide whether the recipient needs a link or a zip.
• Set the format, the validity and, if needed, a watermark and a password.
• Switch on the notification if you want to know when the link has been opened.
• Keep a note of what you shared, with whom and until when.

None of these steps depend on a particular tool. They do depend on you, which is why a clear routine is worth writing down for the whole team. Beeldbank.nl supplies the collection, the link and the options, and your team supplies the judgment about who should receive what.

Summary: from scattered sharing to one collection

For press and marketing teams, Beeldbank.nl collections replace manual zip creation and scattered email sharing. Build the selection once, share it with one link or as a zip, and set validity, format, watermark and password all at once. The team stops hunting for the right version of a press kit, and you keep control until the validity window closes. See Press Portal and Mediabank for how sharing fits into a larger press workflow.